As we stated in our previous post, when conducting an audit of information, we must identify the use of information is done in an organization and the flow continues. For this, we must identify the resources that the organization has studied what makes effective use of them and the results obtained. We must also stop at the equipment available, who uses it, the cost, the value it brings to the organization and what kind of professional performs these functions.

The audit report should relate what meets the objectives of the organization, and relate them to the organizational culture, and helping to decide how the organization should develop an information policy. With the audit, the goal is to make a diagnosis of the shortcomings of the current situation, whether duplication of information and lack of it, underutilization of resources, incompatibility and / or obsolescence of systems, weaknesses in the overall training of members of the organization, needs extraordinary resources and staff shortages.

The elements that should constitute an audit of information are:

• Identification of resources and information flows.
• Assessment of effective use is made of the information technologies available.
• Control and cost rationalization.
• Marketing of the unit and its information products.
• Design of the work of individuals who work with information within the unit.